2024 DUO‐Korea Fellowship Programme
<Contents>
1. General Description
2. Application and Selection Procedure
3. Instructions for DUO‐Korea Application Form
1. General Description
CAUTION: If any application falls under the following 4 cases, the application is disqualified
and will not be considered for selection. If such cases are found after the selection, the
Secretariat may still reserve the right to cancel the fellowship of both Korean/European
students and request the reimbursement of the fellowship in full. Therefore, the contact
persons of the institutions should carefully confirm that the applications do not fall under
the following 4 cases.
Case 1. The transfer of credits is less than the minimum requirements(10 credits /
20 ECTS) *The language training or sports courses are NOT counted
Case 2. GPA/ECTS written on the application are different from those transcripts
Case 3. During the application period (2024 spring term), the Korean student does
not stay in Korea or the European student does not stay in Europe (leave of absence
is allowed)
Case 4. If applicants have another source of finance from other government or
institutions (Double‐funding is not allowed)
DUO‐Korea Fellowship Programme was established in 2001 with the aim of promoting
exchanges of people between Korea and 30 ASEM European countries on a balanced and
permanent basis. In this respect, DUO‐Korea requires that a PAIR (two persons) of students
be exchanged in the framework of a cooperative project.
Definitions of students are as below:
Undergraduate(bachelor) and Graduate(master) students who are currently enrolled in
institutions in Korea or one of the 30 ASEM European countries
N.B.: All applicants shall maintain their “student status” at the time of application until
the time they are engaged in exchange projects. A student who has already started the
exchange before the application period is not eligible.
[30 ASEM European member countries]
Austria, Belgium, Bulgaria, Croatia, Czech Republic, Cyprus, Denmark, Estonia, Finland,
France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta,
Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden,
Switzerland, the U.K.
1.1. Eligibility
Due to the unique nature of this program, the followings are required to be eligible:
Your exchange project fulfills all four requirements below:
1) A Korean institution and an European institution have established an academic
cooperative agreement;
2) The Korean institution has selected a Korean national student enrolled at the Korean
institution to send to the European institution, and such selection has been accepted
by the European institution;
3) The same European institution has selected an ASEM European national student
enrolled at the European institution to send to the Korean institution, and such
selection has been accepted by the same Korean institution.
4) If the Korean student has already started the exchange or the European student has
already started the exchange in Korea before the application period for DUO‐Korea
2024, are not acceptable.
1.2. Duration and Funding
DUO‐Korea 2024 is for exchange projects, which will start from August 2024 and end
before August 2025 to avoid duplication of implementation period of exchange projects
selected by DUO‐Korea in the ensuing years.
The selection of DUO‐Korea 2024 is made ONLY once a year. In this respect, those who are
planning to exchange in Spring Semester of 2025(January‐July 2025) shall apply for DUO‐
Korea 2024.
The duration and the amount of the fellowships are standardized as follows:
1 semester (or four months) for an amount of 8,000 Euro for both students in a
pair (4,000 Euro each).
Maximum duration for application is 1 semester (4 months, 120days).
The exchange duration should be at least one semester. Exchange of less than one
semester is NOT allowed. If a semester or stay period in the Korean/European institutions
is longer than 4 months, the fellowship will be given for 4 months. If it is less than 4
months, the fellowship will be adjusted on a pro‐rata basis.
2. Application and Selection Procedure
2.1 Application Period
Applications will be accepted from April 4(Thu) to May 20(Mon), 2024 local Korean time.
Applications submitted after May 20(Mon), 2024 will not be accepted.
2.2. Who Applies?
The educational institutions in Korea apply on behalf of two institutions. European
institutions in partnership with Korean institutions shall cooperate fully with them in
providing precise information of European applicants. Individuals wishing to apply are
advised to contact the relevant offices ONLY (e.g. International Relations Offices) of the
institutions to file an application for this program.
Professors or lecturers cannot be the contact persons for DUO‐Korea 2024. ONLY a staff
of the relevant office (e.g. International Relations Offices) can be the contact person.
2.3. Documents for Submission
*All documents listed below should be written in English. In regard to writing the
application, please refer to 3. Instruction for Application Form in the following context or
the DUO‐Korea FAQ.
1. An Online Application
2. A copy of Cooperation Agreement (or Memorandum of Understanding for cooperation)
between paired institutions OR declaration of intention to set up new cooperation
agreement (ONLY valid one).
3. A copy of Valid Passport of paired applicants
*A copy of National Registration Card (Korean) or a Citizen Card (European) also
allowed, but a permanent residency card is not acceptable.
4. A copy of Transcript of paired applicants (including the results until 2023 fall semester
& Grading Scale)
5. A Motivation Letter of paired applicants (max. A4 1 page, except for the cover page)
*You may find the Motivation Letter Forms from the ASEM‐DUO website using the link;
https://asemduo.org/03_forms/forms_01.php
2.4. Application Submission
1. Enter your ID and password on the LOGIN page to fill out an online application.
※ Click JOIN US button to get an ID.
The ID only will be given to the contact person of the Korean Institution. If you don’t
find the name of your institution, please contact the Secretariat to add your institution to
2. Korean institutions need to fill out the whole online application including the
information of European institutions.
3. The rest of the documents (cooperation agreement, passport copies, transcripts and
motivation letters) can be uploaded in the step 5 of the application process.
4. Once completed, please make sure to submit your application by clicking the “submit”
button. Korean institutions should get a confirmation email within 3 days after
submission. If not, please contact the Secretariat via email.
2.5. Selection Method
A Korean Selection Committee, comprising Korean experts in the field of educational
exchange, will make the selection after the application deadline. The decision will be
announced by June 2024.
The selection results will be notified on the ASEM‐DUO website, and the Secretariat will
ONLY directly inform contact persons/awardees with the hard copies of the notification of
selection results. The form for awardees such as Letter of Acceptance could be
downloaded at the banner of Forms on the ASEM‐DUO website (www.asemduo.org).
2.6. Selection Criteria
New Exchange Projects which have not been selected until DUO‐Korea 2023 shall be given
priority in selection. Besides, the followings will be considered for selection;
1. Motivation letters
2. Courses to take in Korean/European institutions
3. Recommendation of institutions
4. GPA
5. Source of Finance
the list. One institution will have ONLY ONE ID and there should be ONLY one contact
person in the same Korean institution.
2.7. Fellowship Grants
The DUO‐Korea Fellowship will be transferred directly to awardees by Secretariat.
There are no restrictions in using the fellowship. It can finance the tuition, and living or
travel expenses.
3. Instructions for DUO‐Korea Application Form
3.1. Language of Application
You should write your application in English.
3.2. How to write the Application Form
1) STEP 1. – Korean Institution
The first box of ID number and Date of submission will be given after submission.
Please, start from filling out information of Korean institution.
Contact person means a regular staff of Korean institutions who arranges the
exchange projects and is willing to communicate with the Secretariat in such
events as verifying application details, monitoring exchanges and providing further
information on the status of the exchange.
Person of Exchange shall be any Korean national students who will participate in
the exchange.
Grade means currently enrolled academic years as of the spring semester of 2024.
GPA means a grade which a Korean student has earned up to the fall semester of
2023. *It should be in accordance with total GPA on the transcript.
In a box for Enrollment Status, please check it as of the spring semester of 2024, in
case of leave of absence, please specify the reason and current residence country.
In a box for Institutional criteria, please describe why you (or your institution)
recommend the person of exchange for fellowship in detail.
2) STEP 2. – European Institution
Please, provide information on the European institution involved in the exchange
project.
*If your partner European Institution is not included, the contact person of the Korean
Institution may contact the Secretariat to add the partner institution to the list.
Contact person means a regular staff of European institutions who arranges the
exchange project and is willing to communicate with the Secretariat in such events
as verifying application details, monitoring exchange and providing further
information on the status of the exchange.
Person of Exchange shall be any ASEM European national students who will
participate in the exchange.
Grade means currently enrolled academic years as of the spring semester of 2024.
ECTS means a whole ECTS that a European student has earned up to the fall
semester of 2023. *It should be in accordance with total earned ECTS on the
transcript.
In a box for Enrollment Status, please check it as of the spring semester of 2024, in
case of leave of absence, please specify the reason and current residence country.
In a box for Institutional criteria, please describe why you (or your institution)
recommend the person of exchange for fellowship in detail.
Confirmation of Agreement with the European institution (TO BE SIGNED by the
contact person at the Korean institution): he/she should confirm here by clicking on
the “YES” button if the contact person in the European institution also agrees with
this submission.
3) STEP 3. – Description of Exchange Program
In this section, please describe the type, duration and purpose of exchange as instructed
on the form.
Type of exchange
Please check appropriate boxes to specify whether students for exchange are in
undergraduate or in graduate study.
If it doesn’t coincide with the grade written in Step1 or Step 2, please check the type
of exchange based on the current status of enrollment and specify in detail.
Duration of Exchange
Please write the exchange duration on one semester basis (less than 180days) in
accordance with the academic calendars of the destination institution.
If a person of exchange will engage in the exchange for the whole year, please
choose the semester would like to apply for DUO‐Korea 2024.
Purpose of Exchange
Please specify what the purpose of the exchange is and fill in how many
credits/ECTS will be completed at the destination institution.
If your purpose of the exchange is other than the Transfer of Credits, please specify
in detail.
4) STEP 4. – Exchange Details/ Source of Finance
Exchange Details
Person of exchange needs to fill in the courses which will be taken during their
exchange period. On a semester basis, a minimum of 10 credits/ 20 ECTS must be
taken up at the Korean/European institutions.
CAUTION: Person of Exchanges need to complete all courses as written on the
application. If actual courses happen to differ from the courses listed on the
application, the contact person or persons of exchange are responsible for informing
the Secretariat for approval; if this procedure is not taken beforehand, fellowship
award is subject to cancellation or consequent reimbursement. Also, intensive
language courses and sports courses are not honored in this program.
Source of Finance
‐If this exchange project has any other source of finance, or if you are planning to
apply, please specify in detail such as Name of Fellowship, Name of organization,
Amount, Purpose of the fellowship, and Announcement period, etc.
<Fellowship that will be considered as double‐funding>
1) Korean Government Fellowship (ex. GKS Fellowship, etc)
2) The Fellowship in the name of the exchange support which provides a
corresponding amount of DUO‐Korea (500 to 1,000 Euro/month) by other
governments or private institutions (ex. Mirae Essat Fellowship, etc)
<Fellowship that will NOT be considered as double‐funding>
1) Any Fellowship provided by originating/destination institutions for the
exchange program
2) Any kind of Academic Fellowship, Fellowship for low income family
background support, or Repayable loans Fellowship
*Please be informed that even though we allow the above fellowship, if the respective
institution does not allow double funding, you may follow their regulation.
5) STEP 5. – Certification of Authenticity
A copy of cooperation agreement, passport copies, transcripts, and motivation letters
of paired applicants should be attached.
All documents should be submitted in English version. If there is no official
English version of each document, applicants need to submit translated version
along with the original document.
The preferred file formats are JPG. or PDF. Please set the name of the
attachment files as a Name of document_Surname_Given name order (e.g.
Passport_John_Smith).
After completing all relevant items in an appropriate manner on the application, please
write the date and the names of the contact person of the Korean institution and the
president or Director of the Korean institution in the section of Certification of
Authenticity. And then, please submit it to the Secretariat by clicking the “submit”
button.
The original version including the signatures and official stamp of the Korean
Institution will be requested, only if your exchange project has been selected.
3.3. After the Submission: Acknowledgement
The acknowledgment of submission will be sent to the contact person in the Korean
institutions via e‐mail within 3 working days after submission.
If the application is approved, the ID number will be given to each application and the
contact persons of Korean institutions can print it as the PDF version.
However, if there is any application with incomplete or improper information, the
Secretariat will request further information through the contact persons of Korean
institutions individually. And you need to submit the revised application through the
online system again within 48 hours. If we do not receive the revised one within 48 hours,
we regard it as a notice of abandonment.
