DUO-Korea Fellowship Programme
Application for academic year 2024/25
ID
number
DK2024-
Date
of
submission
*All information should be accurate based on the attached documents and provided in English.
If any provision of inaccurate or false information or omission of information will render this
application invalid.
INSTITUTION IN KOREA
Name of Institution
1) CONTACT PERSON (should not be same as the information of the person of exchange)
Surname
Given
name
Position
Departmen
t
Address
Country : KOREA Zip Code:
Tel
82-
2) INFORMATION ON THE PERSON OF EXCHANGE
Surname
(As written on passport)
Given
name
(As written on passport)
Date
of
Birth
(As written on passport)
Gender
(As written on passport)
Nationality
Korean
Applying
field
of
study
Language & Literature
Current
Major
Language & Literature
Social Science
Social Science
Engineering
Engineering
Natural Science
Natural Science
Fine Arts
Fine Arts
Others (pls. specify):
Others (pls. specify):
Grade
GPA
1
(Guidelines) Please check the Grade (currently
enrolled academic year as of 2024 spring
semester). If applicant is a graduate (master)
student, click in a Graduate box. (DO NOT
select grade)
(Guidelines) Please write the GPA as
written on the transcript.
Enrollment Status
(as of 2024 spring
semester)
Enrolled
Leave of Absence
Reason :
Current Residence country :
Tel
82-
Institutional criteria for selecting above person to be exchanged:
(Please, describe why your institution recommends above person for the fellowship in detail)
*All information should be accurate based on the attached documents and provided in English.
If any provision of inaccurate or false information or omission of information will render this
application invalid.
INSTITUTION IN EUROPE
Name of Institution
1) CONTACT PERSON (should not be same as the information of the person of
exchange)
Surname
Given
name
Position
Departme
nt
Address
Country : City : Zip Code:
Tel
2) INFORMATION ON THE PERSON OF EXCHANGE
Surname
(As written on passport)
Given
name
(As written on passport)
Date of Birth
(As written on passport)
Gender
(As written on passport)
Nationality
(As written on passport)
Applying field
of study
Language & Literature
Current
Major
Language & Literature
Social Science
Social Science
Engineering
Engineering
Natural Science
Natural Science
Fine Arts
Fine Arts
2
Others (pls. specify):
Others (pls. specify):
Grade
ECTS
(Guidelines) Please check the Grade (currently
enrolled academic year as of 2024 spring
semester). If applicant is a graduate (master)
student, click in a Graduate box. (DO NOT select
grade)
(Guidelines) Please write the total earned
ECTS as written on the transcript.
Enrollment Status
(as of 2024 spring
semester)
Enrolled
Leave
of
Absence
Reason :
Current Residence country :
Tel
Institutional criteria for selecting above person to be exchanged:
(Please, describe why your institution recommends above person for the fellowship in detail)
Confirmation of Agreement with EUROPEAN institutions
I, the contact person in the Korean institution, hereby confirm that the persons to be
exchanged and the contact person in the European institution are all aware and agree that
this application is submitted. (please, check the box at the right as appropriate)
YES
DESCRIPTION OF EXCHANGE PROGRAM
From
KOREAN to EUROPEAN
Institution
From
EUROPEAN to KOREAN Institution
Type Of
Exchang
e
Undergraduate
( )
Undergraduate
( )
Graduate
( )
Graduate
( )
(Guidelines) Please check (∨) appropriate boxes to specify whether students for exchange are in
undergraduate or graduate study. It should coincide with the grade written in Step1 (Korean) or Step 2
(European).
Duratio
n Of
Applying
UNIT
1 semester
Applying
UNIT
1 semester
3
Exchang
e
Starting Date
Starting Date
Ending Date
Ending Date
(Guidelines) Applying Unit cannot be changed. Please write the duration on ONE SEMESTER basis in
accordance with the academic calendars of the destination institution. If applicants will engage in the
exchange for the whole year, please choose either 2024 fall semester or 2025 spring semester that
you would like to apply.
PURPOSE OF EXCHANGE
( )
Transfer of Credits
( )
Others:
From
KOREAN to EUROPEAN Institution
From
EUROPEAN to KOREAN Institution
How many ECTS will you complete?
How many credits will you
complete?
If your purpose of exchange is other than Transfer of Credit, please specify in detail:
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EXCHANGE DETAILS
DESCRIBE STUDENTS’ LEARNING AGREEMENT DURING THE EXCHANGE
(This will be closely examined at the stage of selection by the Selection Committee.
Language training or sports courses are NOT counted. Any changes should be duly reported
to the Secretariat for approval.)
Class Schedule of the Korean student: On a semester basis, a minimum of 20 ECTS must be taken
up at the European institution except for the language training /sports courses.
Name of Subject
ECTS
Comments if necessary
(Please write in English)
(Please write in English)
(Please write in English)
(Please write in English)
(Please write in English)
Class schedule of the European student: On a semester basis, a minimum of 10 credits must be
taken up at the Korean institution except for the language training /sports courses.
Name of Subject
Credit
s
Comments if necessary
(Please write in English)
(Please write in English)
(Please write in English)
(Please write in English)
(Please write in English)
SOURCE OF FINANCE
Do you have other source of finance to fund for this exchange program, including
room/board, airfare, stipend and others?
*If unreported double-fund cases are found after the selection, the Secretariat may
still reserve the right to cancel the fellowship of both Korean/European students and
request the reimbursement of the fellowship in full.
YES/NO
5
If YES, (or if you are planning to apply for other fellowship) please specify detailed information of
another source of finance BELOW.
- Name of fellowship:
- Name of organization:
- Fellowship amount:
- Purpose of fellowship:
- Announcement period:
- Others:
*Please refer to FAQ 21 or 2.6 Selection Criteria on General Description for clarification.
CERTIFICATION OF AUTHENTICITY
I hereby certify on my honor that the information provided in this application is
correct and complete. Any provision of inaccurate or false information or omission
of information will render this application invalid and that, if selected on the basis
of such information, I can be required to withdraw from the award.
Date: ____________________
(Name/Signature) Contact Person of Korean Institution:
(Name/Signature) President/director/head of international office of Korean
Institution:
Official stamp of Korean Institution:
Please upload the MOU agreement between two institutions
Please upload the copies of Passport of Korean and European students
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Please upload the Transcript of Korean and European students
Please upload the Motivation Letter of Korean and European students
This word version application is only for reference. Please do not submit this
application by email. Only on-line submission is acceptable.
*All documents should be submitted in English version. If there is no official English version
of each document, applicants need to submit translated version along with the original
document.
** Authorized signature and official stamp are required after selection is made. There is no
need for signature and stamp during application procedure.
<Instructions for DUO-Korea Application Form>
1. Language of Application
You should write your application in English.
2. How to write the Application Form
1) STEP 1. – Korean Institution
The first box of ID number and Date of submission will be given after
submission. Please, start from filling out information of Korean institution.
Contact person means a regular staff of Korean institutions who
arranges the exchange projects and is willing to communicate with the
Secretariat in such events as verifying application details, monitoring
exchanges and providing further information on the status of the
exchange.
Person of Exchange shall be any Korean national students who will
participate in the exchange.
Grade means currently enrolled academic years as of the spring semester
of 2024.
GPA means a grade which a Korean student has earned up to the fall
semester of 2023. *It should be in accordance with total GPA on the
transcript.
In a box for Enrollment Status, please check it as of the spring semester
of 2024, in case of leave of absence, please specify the reason and
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current residence country.
In a box for Institutional criteria, please describe why you (or your
institution) recommend the person of exchange for fellowship in detail.
2) STEP 2. – European Institution
Please, provide information on the European institution involved in the
exchange project.
Contact person means a regular staff of European institutions who
arranges the exchange project and is willing to communicate with the
Secretariat in such events as verifying application details, monitoring
exchange and providing further information on the status of the
exchange.
Person of Exchange shall be any ASEM European national students
who will participate in the exchange.
Grade means currently enrolled academic years as of the spring semester
of 2024.
ECTS means a whole ECTS that a European student has earned up to the
fall semester of 2023. *It should be in accordance with total earned
ECTS on the transcript.
In a box for Enrollment Status, please check it as of the spring semester
of 2024, in case of leave of absence, please specify the reason and
current residence country.
In a box for Institutional criteria, please describe why you (or your
institution) recommend the person of exchange for fellowship in detail.
Confirmation of Agreement with the European institution (TO BE SIGNED
by the contact person at the Korean institution): he/she should
confirm here by clicking on the “YES” button if the contact person in the
European institution also agrees with this submission.
3) STEP 3. – Description of Exchange Program
In this section, please describe the type, duration and purpose of exchange
as instructed on the form.
Type of exchange
Please check appropriate boxes to specify whether students for
exchange are in undergraduate or in graduate study.
If it doesn’t coincide with the grade written in Step1 or Step 2, please
check the type of exchange based on the current status of enrollment
and specify in detail.
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Duration of Exchange
Please write the exchange duration on one semester basis (less than
180days) in accordance with the academic calendars of the destination
institution.
If a person of exchange will engage in the exchange for the whole year,
please choose the semester would like to apply for DUO-Korea 2024.
Purpose of Exchange
Please specify what the purpose of the exchange is and fill in how many
credits/ECTS will be completed at the destination institution.
If your purpose of the exchange is other than the Transfer of Credits,
please specify in detail.
4) STEP 4. – Exchange Details/ Source of Finance
Exchange Details
Person of exchange needs to fill in the courses which will be taken
during their exchange period. On a semester basis, a minimum of 10
credits/ 20 ECTS must be taken up at the Korean/European
institutions.
CAUTION: Person of Exchanges need to complete all courses as
written on the application. If actual courses happen to differ from the
courses listed on the application, the contact person or persons of
exchange are responsible for informing the Secretariat for approval; if
this procedure is not taken beforehand, fellowship award is subject to
cancellation or consequent reimbursement. Also, intensive language
courses and sports courses are not honored in this program.
Source of Finance
-If this exchange project has any other source of finance, or if you are
planning to apply, please specify in detail such as Name of Fellowship,
Name of organization, Amount, Purpose of the fellowship, and
Announcement period, etc.
<Fellowship that will be considered as double-funding>
1) Korean Government Fellowship (ex. GKS Fellowship, etc)
2) The Fellowship in the name of the exchange support which
provides a corresponding amount of DUO-Korea (500 to 1,000
Euro/month) by other governments or private institutions (ex.
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Mirae Essat Fellowship, etc)
<Fellowship that will NOT be considered as double-funding>
1) Any Fellowship provided by originating/destination institutions
for the exchange program
2) Any kind of Academic Fellowship, Fellowship for low income
family background support, or Repayable loans Fellowship
*Please be informed that even though we allow the above fellowship, if the
respective institution does not allow double funding, you may follow their
regulation.
5) STEP 5. – Certification of Authenticity
A copy of cooperation agreement, passport copies, transcripts, and
motivation letters of paired applicants should be attached.
All documents should be submitted in English version. If there is
no official English version of each document, applicants need to
submit translated version along with the original document.
The preferred file formats are JPG. or PDF. Please set the name of the
attachment files as a Name of document_Surname_Given name
order (e.g. Passport_John_Smith).
After completing all relevant items in an appropriate manner on the
application, please write the date and the names of the contact person of
the Korean institution and the president or Director of the Korean
institution in the section of Certification of Authenticity.
And then, please submit it to the Secretariat by clicking the “submit”
button. The original version including the signatures and official
stamp of the Korean Institution will be requested, only if your
exchange project has been selected.
3.3. After the Submission: Acknowledgement
The acknowledgment of submission will be sent to the contact person in the
Korean institutions via e-mail within 3 working days after submission.
If the application is approved, the ID number will be given to each
application and the contact persons of Korean institutions can print it as the
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PDF version.
However, if there is any application with incomplete or improper
information, the Secretariat will request further information through the
contact persons of Korean institutions individually.
And you need to submit the revised application through the online system
again within 48 hours. If we do not receive the revised one within 48
hours, we regard it as a notice of abandonment.
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